These are apps that keep me sane, and dare say, save my life. I’m not dramatic or anything.
This is a wonderful app and program that is an online backup system. I own an event planning business and strive to be paperless. Haven’t quite achieved that, but Dropbox helps. After installing it on your computer, you can choose which folders to sync to your “cloud”. That’s it. You never have to think of it again. With the app on my phone or smart device, I know have all my client information at my fingertips. I can’t tell you how wonderful this has been in off-site meetings. Or the time I forgot my client’s folder and just had walked into the church rehearsal. I pulled up their spreadsheet on my phone and directed the whole rehearsal.
You can also share folders with other people, which makes it so nice working on a project. My team is spread out so this makes it easy when sharing information. There is a learning curve though. If you drag a file out of the shared folder, then it’s gone. So beware.
Dropbox is free, but if you want more space, you’ll need to pay. It’s a no brainer for me, and simply another line item as a business expense. Worth every penny.
Bonus Tip: I’m an avid photo taker with my iPhone, so I back up all my photos to Dropbox before I sync my phone to my computer.
This is a little gem of an online file cabinet is one that I have used for years! You create as many folders or “notebooks” as you wish and put information that you want to remember. It can be as important as business information or as simple as the type of ink you need for your printer. I just don’t remember these things when standing in front of 2,000 different inks. The app lets you easily search for your infomraiton through tags and searchable words and photos! For instance, how many times do you need to record your voice mail after a vacation? I don’t try to come up with a new one, I put it in a note in Evernote and it’s there forever as an archive, not a word document you have to find on your computer.
Bonus Tip: I actually created a notebook that saves all my online payment receipts. I never have to look for them on my computer, they are quickly at my fingertips.
This is a Mac based, paid application. So if you’re a Windows user, skip this one. Things is pretty much a simple to-do-lists. I must used lists, but paper lists get left behind or lost. It’s very straight forward, no need to make things complicated. The funny thing is that I use it primarily for remembering bills to pay. I manage all the bill payments for our house, my husband’s two businesses, my business, and pay my mother’s bills. That’s a lot. I know there are specialized bookkeeping apps for this, but I love Things. It sends me a reminder every 9am of things that I have said that are due today. I’ve scheduled monthly reminders for bills and even the annual bills (do you remember when your life insurance is going to be due? I don’t). And I figure, if I’m going to pay for an app, I might was well get one that will serve dual purpose: business and personal.
I believe we’ve established my love of lists, or the mere fact that I’m so busy I can’t remember the silly things. Like a grocery list. I’ve used this app for four years now. It’s free, but you can choose to upgrade, which I happily did. You can sort by store (for instance I shop for different things at Sam’s Club vs local grocery store). You can choose from thousand items or add your own. You make your grocery list and then “checkout” and it resets.
You can add multiple lists. I have a list titled “Thanksgiving Dinner”. All my items I like to purchase once a year for a wonderful feast. You can share this app with others for collaboration, like your spouse!
Bonus: You can scan the barcode and it will add the item for you. It also allows you take a photo of the product, and narrow down the “brand” if you want to. You can also add how much the item is in case you want to keep within a grocery budget. Holla!
Bet you’re surprised to see this one. But this app does keep me sane. I have to sleep with a fan on in the background, even in the winter. I can’t stand complete silence. We have this little black fan that makes this soothing noise. I travel quite a bit and have a hard time falling asleep in hotel rooms.
I just turn in on the app that plays the exact sound I’m used to hearing at home. Forget counting sheep, this app is magic. Happy sleeping!
Hint: Plug in your smart phone otherwise you’ll wake up with a drained battery. You can set how long to keep the “noise” going. And I don’t suggest a “babbling brook” noise or you may have to go to the bathroom countless times through out the night.
While she loves producing fantastic events, she is a geek at heart and loves social media and any computer application that can make her life easier. Find her on twitter: @planningforever